Thank you for registering to be an exhibitor for the 2025 Big Hoopla STEM Challenge on Sunday, March 16, 2025 from 12:00 – 5:00pm. We ask that all exhibitors be ready for students and their families by 12:00pm on Sunday, March 16 as family check-in begins at 11:00am. The Opening Ceremony will begin at 12:00pm. We encourage you and your colleagues to attend the Opening Ceremony. Exhibit close and teardown will begin at 4:30pm, at which time winners are announced and attendees begin to claim their prizes.
Below is a summary from Wright State University’s Student Union about exhibitor setup and teardown.
Exhibitor Set-up:
Friday March 14 from 9am–5pm *Drop-Off Only
Saturday March 15 from 3pm – 10pm *Drop-Off & Setup
Sunday March 16 from 8am–11am *Setup, Last Minute Drop-Off
Exhibitor Clean-up:
Sunday March 16 from 4:30pm-9pm
Directly AFTER close of event, Exhibitors cannot leave and return for cleanup.
All items MUST be removed from the premises at the end of Event on Sunday night unless prior arrangements have been made.
Shipping Requirements: Items would need to arrive while the Exhibitor is on site and can sign for it. To make shipping arrangements, please contact Dayton Hoopla.
If you have any questions, please contact the STEM Challenge LOC Lead at Kaleesa.Archer@pennentertainment.com.
